Reply To: Chapter Leadership & Board Structure?

[JASON RICE]

In addition to a 6-8 member Board who elects the following…
President
Vice President
Treasurer
Secretary
We have the following.
Big Sky Chapter of NAVHDA Operational Structure

Accountability Descriptions – In order to operate more efficiently, the Chapter has adopted accountability responsibilities to allow for more autonomous actions by leadership. It is anticipated that reports will be made via email to the Board or at Monthly Board meetings in person or in written format. Creating Manager positions allows for development of new Leadership for future Board seats when possible.

Managers are Appointed by the President with input from the Board and ratified annually by the Board. They may be a Director or from the general membership. They may attend Board meetings but will not be allowed to vote on motions, unless they are a Director. They will serve as advisors and advocates for the Chapter. These positions may form committees and solicit volunteers, but are generally responsible for scheduling, coordination, and positive outcomes for our members.

Managers and their committees, if established, can work independently in alignment with any established budgets for purchases and needs of the Chapter. Purchases of $500 or less do not need a full Board approval but will need to be approved by the Treasurer. When the Coordinator is also the Treasurer, the President shall be the approving person.

For an initial period, the appointees will also help to refine and better define the role. In addition, they should strive to document recurring activities into processes so that the role can be easily passed along to others in the future.

Training Manager: Frames up the schedule of annual events including specialized clinics and regular training events. Solicits for event coordinators and helps them feel comfortable to take on the role. Responsible for the organization and operation of all Training Events held by the Chapter. Appoints Coordinators for each training event, including Chapter Clinics or NAVHDA AIMS & RULES Clinics. Either directly or delegates collaboration with the Equipment Manager to get available training equipment to locations where training is to be held.

Testing Manager: this position consults with Membership and the Board to set the number of tests and dates of the tests. Proposed plans are presented to the Board of Directors for approval that meets our Chapter Member’s needs that may include membership surveys and discussions with other nearby Chapters to avoid conflicts. Responsible for recruiting Test Secretaries and event coordinators, etc. Works with the Judge Manager to refine proposed dates that may be more advantageous for key Judges. Collaborates with the Test Day Coordinators and Equipment Managers to get available testing equipment to locations where training is to be held.

Judge Manager: The ideal candidate will be a NAVHDA Judge but also has been in the middle of Judge Coordination for a decent history. They are aware of the overall annual testing budget and Chapter Judge solicitation policy HERE

Bird Manager: Maintains relations with Bird Suppliers. Tracks our typical Chapter needs and also is the conduit for birds on special events. Special event/Clinic coordinators are expected to initiate bird needs. Maintains a rough inventory of birds and will coordinate with other Members who have access to birds.

Equipment Manager: Maintains an inventory of equipment and location of the equipment. Responsible for overall care of the equipment and is the main clearing house for additional equipment needs. Works with other Managers and Coordinators to get available equipment to Chapter events. Includes asking Members to assist.

Land Owner Relations Manager: Responsible for making sure that annual donations and Leases as required are set up. Collect Certificates of Insurance (COI’s) for land use every year. Addresses concerns and is the main point of contact for showing appreciation to the landowners. Promotes continual exploration by Membership for new Chapter grounds.

Fundraising Manager: In charge of fundraising and promoting corporate sponsors. Organizes raffles and manages the outcomes.

Communications Manager: Manages the website and social media content with assistance from other volunteers. Also assists event leaders with communications and content as requested. Assist the President with a newsletter as applicable.